The Senior Night Questionnaire: Exactly What to Ask Every Family

Every downstream piece of Senior Night — the announcer script, the program, the graphics, the walkout order — is built from information only families have. Ask for all of it once, in one message, with a deadline, and the rest of your planning becomes assembly. Ask for it in dribbles and you'll be texting parents at 10pm the night before.

Here is the questionnaire that covers everything, ready to copy.

The questions

1. Senior's full name exactly as it should appear in print and be announced (spelling counts — this goes on posters).
2. Phonetic pronunciation of any name that could be misread ("Nguyen — WIN").
3. Jersey number and position.
4. Years in the program.
5. Who will walk with them on the night — full names and relationships ("parents Carlos and Ana Delgado; grandmother Lucia Ruiz"). Include pronunciations here too; the announcer reads these names.
6. Future plans, exactly as the family wants them stated — or 'still deciding', which reads perfectly fine.
7. Who would they like to thank? One or two sentences.
8. A favorite memory from their time in the program (optional, used for the program or script).
9. 2–3 photos: one clear, recent, front-facing portrait for graphics, plus any childhood/team photos for a tribute video.
10. Any consent notes — e.g., okay to post on the team's public social accounts?

How to send it

One message, one deadline (two weeks out), one place for responses. A form beats a group chat; individual links beat a form, because each family sees only their own senior and photos land attached to the right kid automatically.

That's the family-link model SeniorNightDone uses: you add your roster, each family gets a private link asking exactly these questions, photos upload straight into their senior's profile, and you can see at a glance who hasn't responded — then fill in gaps yourself for the family that never answers texts.

The two answers people forget to collect

Pronunciations and escort names. Everyone remembers to ask for a photo; the ceremony is made or broken by whether the announcer can say 'Grandma Lucia Ruiz' correctly while she crosses the gym floor. Ask up front, in writing, every time.